Operations And Facilities - Records Management

General Information

Records Management Services stores student records, yearbooks, and building history for the Muscogee County School District dating back to the 1800's. For a copy of a transcript or other school document, please complete a request form and submit it to the Records Management Services along with payment (money order or cashier check) and your state issued ID (driver’s license, military ID or passport).
Types of Transcripts

  • Official transcripts are mailed directly to businesses or colleges.
  • Unofficial transcripts can be picked up from our office by the person listed on the transcript once completed.

Frequently Asked Questions

Who can request a transcript?

If you are 18 years or older, you must submit the forms yourself. Parents or guardians cannot do this for prior students 18 or over. You may request a transcript for someone else if you have power of attorney for that person.

Is there a cost for my records?

There is a minimal cost of $10 for a copy of your transcript, $25 for a duplicate diploma, and $25 for a copy of your student records/IEP records. We will accept a money order, cashier's check, or exact change as payment.

How long does it take to get a copy of my transcript?

Once a completed request is submitted, we ask that you give us 3 business days to locate and process. Once we mail the request, it depends on the postal service for delivery.

Will my diploma be mailed to my address?

No. The diploma will be mailed to the Records Management Department. Once the diploma is received we will contact you to come by and pick-up, if you are local. If you live out of town, the diploma will be mailed to the address on your request. All diplomas that are mailed will be sent by certified mail and you will have to sign that you received it.

Will my duplicate diploma look the same as my original diploma?

No. All duplicate diplomas are general diplomas without any seals.

Can a company verify my graduation date?

Yes, we can verify your graduation date but not over the phone. You will have to give us permission by signing a release form and providing your state issued identification (driver’s license, passport, or military ID) and a $10.00 processing fee. We will verify the information by fax or mail to the company.

Contact Information

Danielle Miller Manager

Records Management Services
5661 Lorenzo Road
Columbus, GA 31904
706-748-2385 Fax

Theadora (Thea) Baker Assistant Supervisor

Records Management Services
5661 Lorenzo Road
Columbus, GA 31904
706-748-2385 Fax