Student Registration - Information

General Information

School assignments are based on the residential address of the custodial parent or legal guardian and proof of residency in Muscogee County is required before a school assignment is granted. Proof of address is a current utility bill and one of the following documents: a valid residential lease or rental agreement, a current property tax statement, property deed or settlement statement for the home. All proofs of address must indicate the parent’s name and address. If none of these documents are available in the parent’s name due to living with someone else, a notarized Affidavit of Residency must be completed by both the owner/tenant and the parent. The owner/tenant must provide the documents required for proof of address. The Affidavit of Residency must be completed at the Department of Student Services, Central Registration, and both parties are required to be present.

To determine the school of assignment based on your address for this school year, see the MapNet Web School Attendance Zone Locator (https://locator.muscogee.k12.ga.us). The school identified for a particular address reflects the assignment for the current school year. The descriptions and maps of school attendance zones available in the MCSD website, in the Columbus City Planning Division website, or in the local newspapers are intended for general reference only.

Transfers

Parents or Legal Guardians requesting a Hardship transfer must provide evidence of a compelling reason for requesting the transfer. Bus transportation is not provided by the school district for hardship transfers. The deadline for hardship transfer requests closed May 16, 2014, at 5:00 P.M. Parents of students new to the school district for the coming year may request hardship transfer forms from the school or at Central Registration at the time of enrollment and submitted to the Director of Student Services at the Muscogee County Public Education Center.

Magnet Schools/Programs

Specialized programs of study are offered at Britt David, Clubview, Dimon, Downtown, Hannan, St. Mary’s, and Wynnton elementary schools; at Arnold, East Columbus, Fort, and Richards middle schools; and at all high schools. Parents of students interested in attending a magnet school/program should contact the desired school for information about the program and application process. Transportation is provided for students attending those schools/programs provided their residence is more than one and one-half miles from the school.

Out-of County and Out of State students are not eligible to attend Columbus High School Liberal Arts Magnet or Britt David Magnet Academy unless they are a resident of Muscogee County. There is an exception for Muscogee County School District employees. If accepted, the employee must pay the applicable tuition rate for out- of-county residency or out-of state residency for each child.

If you have questions about school assignments or school attendance zones, call Central Registration at 706-748-2222.

When a student is absent, a written excuse is to be brought to school explaining the reason for the absence. This excuse is to be brought to school within three school days of each absence, as required by Muscogee County school District policy. It is the responsibility of the parent, guardian, or person in control of a child or children to ensure that the school receives each and every written excuse.

Children may be temporarily excused from school (1) when they are personally ill and their attendance in school would endanger their health or the health of others; (2) when in the immediate family there is a serious illness or death which would reasonably necessitate absence from school; (3) on special and recognized religious holidays observed by their faith; (4) when mandated by order of governmental agencies (e.g., pre-induction physical examination for military service or court order); (5) principal’s approval of attendance at school related experiences.

Every student in Muscogee County receives a Student Behavior Code and Disciplinary Handbook, which describes the attendance policy adopted by the Muscogee County School District (The Handbook, page 18, Rule 9 and Student Attendance Policy - Pages 30 - 33). It is the responsibility of the student and parent, guardian or person in control to read and understand the contents of the handbook. Also, for the purpose of monitoring school and class attendance, it is the responsibility of the parent, guardian or person in control to initiate regular contact with school personnel to ensure that their child attends school and class regularly.

Georgia state law O.C.G.A. § 20-2-690.1 provides the following:

  1. Mandatory attendance in a public school, private school, or home school program shall be required for children between their sixth and sixteenth birthdays. Such mandatory attendance shall not be required where the child has successfully completed all requirements for a high school diploma.
  2. Every parent, guardian, or other person residing within this state having control or charge of any child or children during the ages of mandatory attendance as required in subsection (a) of this Code section shall enroll and send such child or children to a public school, a private school, or a home study program that meets the requirements for a public school, a private school, or a home study program; and such child shall be responsible for enrolling in and attending a public school, a private school, or a home study program that meets the requirements for a public school, a private school, or a home study program under such penalty for noncompliance with this subsection as is provided in Chapter 11 of Title 15, unless the child's failure to enroll and attend is caused by the child's parent, guardian, or other person, in which case the parent, guardian, or other person alone shall be responsible; provided, however, that tests and physical exams for military service and the National Guard and such other approved absences shall be excused absences. The requirements of this subsection shall apply to a child during the ages of mandatory attendance as required in subsection (a) of this Code section who has been assigned by a local board of education or its delegate to attend an alternative public school program established by that local board of education, including an alternative public school program provided for in Code Section 20-2-154.1, regardless of whether such child has been suspended or expelled from another public school program by that local board of education or its delegate, and to the parent, guardian, or other person residing in this state who has control or charge of such child. Nothing in this Code section shall be construed to require a local board of education or its delegate to assign a child to attend an alternative public school program rather than suspending or expelling the child.
  3. Any parent, guardian, or other person residing in this state who has control or charge of a child or children and who shall violate this Code section shall be guilty of a misdemeanor and, upon conviction thereof, shall be subject to a fine not less than $25.00 and not greater than $100.00, imprisonment not to exceed 30 days, community service, or any combination of such penalties, at the discretion of the court having jurisdiction. Each day's absence from school in violation of this part after the child's school system notifies the parent, guardian, or other person who has control or charge of a child of five unexcused days of absence for a child shall constitute a separate offense. After two reasonable attempts to notify the parent, guardian, or other person who has control or charge of a child of five unexcused days of absence without response, the school system shall send a notice to such parent, guardian, or other person by certified mail, return receipt requested. Public schools shall provide to the parent, guardian, or other person having control or charge of each child enrolled in public school a written summary of possible consequences and penalties for failing to comply with compulsory attendance under this Code section for children and their parents, guardians, or other persons having control or charge of children. The parent, guardian, or other person who has control or charge of a child or children shall sign a statement indicating receipt of such written statement of possible consequences and penalties; children who are age ten years or older by September 1 shall sign a statement indicating receipt of such written statement of possible consequences and penalties. After two reasonable attempts by the school to secure such signature or signatures, the school shall be considered to be in compliance with this subsection if it sends a copy of the statement, via certified mail, return receipt requested, to such parent, guardian, other person who has control or charge of a child, or children. Public schools shall retain signed copies of statements through the end of the school year.

Documents and Resources

Non-Resident Tuition Rate FY 2016

Frequently Asked Questions

Out-of-County and Out-of-State Tuition for Students of Employees
Effective FY 2015-2016 School Year

What is the policy for Out-of-County and Out-of-State tuition for children of Muscogee County School District (MCSD) employees?

MCSD employees working in a benefits eligible position may be eligible for a reduced tuition and/or payroll deduction under these guidelines:
MCSD employees employed during the FY10 school year (between July 1, 2009 and June 30, 2010) in a benefits eligible position:
Employees with students attending MCSD in FY16 – will be charged 50% of the tuition rate for the first child.
Employees who have multiple children attending MCSD in FY16 – will be charged 40% of the tuition rate for each additional child.
MCSD employees who are new to the system after FY 10:
New employees in a benefits eligible position with students entering MCSD will be charged the full tuition rate for all children attending. You may however opt for payroll deduction (see payment options below).
A benefits eligible position does not include employees who are classified as a Substitute, 49%, part-time (defined as hours or less a week), temporary, seasonal, emergency or a student employee.

Is the portion of Muscogee County located within the boundaries of the Fort Benning reservation considered in-county as far as tuition is concerned?

Yes, in the specific cases detailed below.
K – 8 Students of MCSD employees:
Students whose parents/legal guardians live in the Battle Park section attend MCSD schools at no tuition.
Students whose military parents/legal guardians live in Muscogee County areas on Post (excluding Battle Park) attend Ft Benning schools. If you choose to send your child to a MCSD school, tuition will be charged according to tuition guidelines listed above.
Students whose non-military family is residing with a military family on post can choose to attend a MCSD school. No tuition will be charged because the student is not eligible to attend Ft Benning schools. Documentation from Post officials is required.
9 – 12 Students of MCSD employees:
Students whose parents/legal guardians live on Post (Chattahoochee or Muscogee County) are allowed to attend MCSD schools at no tuition.
Students living with non-custodial (no legal guardianship) military family on Post and choose to attend a MCSD school must pay tuition. Tuition will be charged according to tuition guidelines listed above.
You may contact the Department of Student Services, Central Registration, if you have any questions concerning Ft Benning requirements.

Why is there a different rate for Out-of-County and Out-of-State tuition?

MCSD earns State money for students who live in Georgia but do not for student who live out of state. The out-of-county tuition calculation is based on the amount of local revenue received while the out-of-state takes into consideration both local and state revenue.

Does MCSD earn State FTE money for Out-of-County and Out-of-State tuition for children of Muscogee County School District?

Funding for FTE is determined according to the requirements outlined in state law, federal law and program enforcement.
FTE funding is earned for students that are residents of a Georgia public school district. Out of state students do not earn FTE funding. Please see the GaDOE web site below for a full listing of circumstances where FTE funding is not earned.
http://public.doe.k12.ga.us/

How will I know the tuition amount I will be expected to pay?

Tuition amounts change from year to year. The amount is determined just prior to the beginning of school. The annual amount of tuition for the 2015-2016 school year is $2,787 for out-of-county students and $8,167 for out-of-state students.
When a student enters the school district during the school year an invoice is mailed within about 15 days from enrollment. Tuition amount is prorated per day for number of days remaining in the school year.

What are my payment options?

You may choose between three (3) payment options:
Direct pay,
Payroll deduction, and
VISA, MasterCard debit/credit card or Electronic Check via MyPayments Plus.

What is direct pay?

Direct pay option is: annual tuition is divided into 2 payments. The first semester tuition is invoiced in October and the second semester tuition is invoiced in December. Payment is due 10 days from the invoice date.

How do I request payroll deduction?

You will receive a letter and ‘Payment Choice’ form generally in September of each year listing your child’s name, attending school, current year tuition amount and outlining your payment options from the Treasurer’s Office. You will need to return the completed ‘Payment Choice’ form to the MCSD Treasurer’s Office.

How many months will the tuition payments be deducted if I choose payroll deduction?

The full year tuition amount will be divided into nine (9) payments. The first deduction will start October and run through June.

What is the deadline for setting up payroll deduction?

Your request for payroll deduction must be received in the Treasurer’s Office no later than October 26th to ensure timely processing of your request.

What will happen if my payroll deduction does not cover the 1/9th tuition amount?

You will be expected to bring in the additional amount in 10 days.

How do I pay using my debit/credit card or electronic check?

Access the MyPayments Plus from the MCSD web site: Click on For Parents, Pay for Tuition and register for a free account.
https://www.muscogee.k12.ga.us/

What is MyPayments Plus?

MyPaymentsPlus is a K-12 online payment system which is a PCI and VeriSign certified site with access available 24/7 via the Internet.

Does MCSD accept the American Express?

No, MyPayments Plus does not accept American Express.

If I enroll my child midyear, how will the tuition amount be determined and how will I be billed?

The tuition amount will be prorated per day for the number of days remaining in the school year.
An invoice and a ‘Payment Choice’ form will be mailed to you within 15 days at which time either payment is due or payroll deduction is set up.

If I leave midyear after paying, how do I get a refund for the tuition previously paid?

When a non-resident student is withdrawn and they have prepaid the tuition you should contact the Treasurer’s Office and request a refund. After the refund paperwork is submitted, a refund will be sent by mail. This process usually takes 2 weeks.
However, if the student is withdrawn mid-year and there is a balance due for tuition, you will be billed for the balance due and payment will be expected within 2 weeks.

How can I request a waiver of tuition?

Submit a written request to the Superintendent that includes employee’s name, student’s name, school they are attending, a contact phone number and the reason for the waiver request.
You will receive a phone call from the Superintendent or his designee to schedule an appointment to discuss your waiver request.
After the appointment, you will receive a letter informing you of the outcome.
If your request for a waiver of tuition is denied, payment is expected within 2 weeks.

What documents do I need to produce in order to prove residency?

Please review the residency document information attached. You may contact the Department of Student Services, Central Registration, if you have any questions concerning residency requirements.

Contact Information